This is the data deal, in plain language. If anything below is unclear, write to maria@cultlab.co.uk and we will explain.
The data controller is CULTLAB LIMITED. Cultlab runs Jazzylea.
CULTLAB LIMITED
Company number 14338376
28 Tupwood Gardens
Caterham
CR3 6EW
Only what this form needs:
We use the information for the Jazzylea project. That includes RSVP, logistics, event follow-up, and relationship-holding around Jazzylea. Our lawful basis is legitimate interests: running a private invitation project carefully.
If you ask to hear about the next Jazzylea evening, we also use your email for that purpose. Our lawful basis is consent. You can withdraw it at any time.
If you say yes to the guest list, we may list your name publicly on the Jazzylea website. If you choose “visitors only”, we show it only to people who reserved a seat.
You do not have to use the form. Without your name and email, we cannot reserve a place or reply.
Reminders on WhatsApp. The survey is a proper reflection on the evening, so it is fine to pause and finish later. When you first message us we ask one thing by tap: may we send a gentle reminder here so you can pick up where you left off. If you say no, we won't nudge you, and you can change your mind whenever you like. WhatsApp is only ever used for that reminder and, once, to ask whether you'd like to hear about future evenings. To stop those messages, reply STOP to any WhatsApp message or email maria@cultlab.co.uk. Withdrawing does not affect messages we already sent.
The recap of the evening. After the night, we put together a recap of the evening: a write-up and some photos, published on jazzylea.com once it is ready. It draws on what you and others tell us in the survey to describe how the room felt as a whole. Your own words appear in it only if you ask us to, by ticking the public-testimonial option when you leave them, and a person on our side reads anything before it goes up. The evening is photographed for this recap; we publish those photos on our legitimate interest in showing the night, and you can object at any time. If you'd rather your words or a photo of you were not used, leave the testimonial box off, or email maria@cultlab.co.uk and we will take the quote or the photo down. The recap is not sent over WhatsApp, and STOP does not affect it; the email route above is how you keep yourself out of it.
What we do with your answers. We do more with your answers than read them one by one. We may combine what you tell us in the survey with your contact details to build a picture of who the Jazzylea community is: the kinds of people who come and what they responded to. We use that to plan future evenings, to weigh up partnerships, and for other Jazzylea business. A person does this work and makes every call. This rests on our legitimate interests in running Jazzylea well; you can object at any time, with no reason needed, by emailing maria@cultlab.co.uk, and we will stop. Separately, on the last step of the survey we ask, by an optional box that is off unless you tick it, whether we may send you the odd note about future Jazzylea evenings by email or WhatsApp. That is your choice and yours to change: use the unsubscribe link in any marketing email or email maria@cultlab.co.uk and we will take you off the list. It is separate from the finish reminders and the public recap, which carry on either way. The attendee list you agreed to when you signed up carries on as before; this survey does not change it. No automated system decides anything about you on its own, so this is not the kind of solely-automated decision-making covered by Article 22 of the UK GDPR.
The RSVP form is hosted by Vercel and sends submissions to the Jazzylea RSVP endpoint. The live destination is the Jazzylea RSVP table in Airtable. The post-event survey writes to a dedicated survey Airtable base, separate from the RSVP base.
Survey access tokens, rate-limit counters, and the WhatsApp opt-out suppression record live in a KV store. Resend sends confirmation emails and an internal copy to the Jazzylea project team. WhatsApp messages run through the WhatsApp Business Platform. Only the Jazzylea/Cultlab event team uses the information.
Vercel, Airtable, Resend, Meta for WhatsApp Business Platform, and the script CDN used by the page may process data outside the UK. Where they do, we rely on their standard data-transfer safeguards.
We are confirming the exact Meta contracting entity and WhatsApp Business data-processing terms before any WhatsApp send, so the WhatsApp processor wording stays general here until that check is complete.
We keep RSVP and question records for one year after the 10 June 2026 event, then delete or anonymise them. Complete or contact-bearing survey rows are kept for 12 months, until 10 June 2027, then deleted or anonymised. Abandoned survey rows that are stale and have no usable answers are swept after 90 days, by 9 September 2026.
If you ask us to remove your record sooner, we will, subject to the WhatsApp opt-out suppression record described below.
You can ask to see what we hold on you, correct it, delete it, restrict it, take it elsewhere, object to how we use it, or withdraw consent for future-event emails. You can also ask us to remove a quote or photo from the public recap. One route for all of this: maria@cultlab.co.uk. We respond within one month. If you are not satisfied, you can complain to the ICO at ico.org.uk/make-a-complaint.
When you opt out of WhatsApp messages we keep a one-way record, not your number, so we do not contact you again. We keep that record even if you ask us to delete everything else, because the law requires us to honour the opt-out.
The RSVP page does not use analytics or advertising pixels. It loads animation scripts from jsDelivr.
If we change anything material, we update this page. The current version is from 18 June 2026.